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Support Committees

Support Committees are an integral part of RWF structure. These are role-specific committees which extend their services to ensure the availability of independent, relevant and timely support in different working disciplines of RWF. The members of these committees are selected by the Executive Director by the formal notification. The Chairpersons of all the Support Committees report to the Executive Director.

These committees mainly comprise of RWF staff members and are led by its chairpersons.

Following are the Details of Support Committees at RWF:

1) Senior Management Committee (SMC)
2) Program Management Committee (PMC)
3) Harassment Protection Committee (HPC)
4) Conflict Management Committee (CMC)
5) Gender Committee (GC)
6) Procurement Committee (PC)
7) Security Committee (SC)

 

1) Senior Management Committee (SMC)
Senior Management Committee (SMC) is one the major and most important committee within RWF working structure. The main purpose of SMC is to enhance overall organizational credibility, linkages and sustainability and ensure that RWFhas effective quality controls, means to enhance accountability and transparency within RWF business across the board and has in place an effective interdepartmental coordination and progress review mechanisms.

The SMC is led by its Chairperson and usually consists of following staffmembers:

Member-I Executive Director
Member-II Manager Program Development & Quality
Member-III Manager Program Implementation
Member-IV Manager Systems & Program Administration
Member-V Manager Finance
Member-VI Manager HR
Member-VII Senior Program Staff


2) Program Management Committee (PMC)
Program Management Committee (PMC) is an important structure as for as RWF overall program interventions are concerned. The main purpose of PMC is ensure 1) program quality, 2) beneficiary satisfaction and 3) overall credibility of RWF programs. The PMC is responsible to develop program review mechanisms, review program, identify quality and compliance gaps and take measures by developing relevant systems, procedures and policies to address the same.

The PMC is led by its Chairperson and usually consists of following staff members:

  1. Member-I Executive Director
  2. Member-II Manager Program Development & Quality
  3. Member-III Manager Program Implementation
  4. Member-IV Manager Systems & Program Administration
  5. Member-V Project Head(s)
  6. Member-VI MEAL Representative

 

3) Harassment Protection Committee (HPC)
The main purpose of HPC is to ensure that women employees of RWF are fully protected against any form of sexual harassment at work place. The HPC is responsible to conduct fair, quick and transparent investigations of sexual harassment cases when reported within RWF.

The HPCis led by its Chairperson and usually has following structure as required by the "Act" with at least one female member:

Member-I Representative of HR Department (male or female)
Member-II Representative of Senior Management (male or female)
Member-III Board Member / Representative of Civil Society / Govt. (male or female)

Note:
The Harassment Protection Committee (HPC) has been formed as compliance to the requirement of Government of Pakistan's "Protection against Harassment of Women at the Workplace Act, 2010". This Act was signed by the President of Pakistan on March 9, 2010. The Act requires that "Each organization shall constitute an Inquiry Committee within thirty days of the enactment of this Act to enquire into complaints under this Act".

 

4) Conflict Management Committee (CMC)
Conflict Management Committee (CMC) is an important committee extending support to manage minor and major conflicts within RWF. The main purpose of CMC is to very neutrally mediate any internal and external conflicts with and within RWF.

The CMC is led by its Focal Person and usually has following structure with at least one female member:

Member-I Representative of HR Department (male or female)
Member-II Representative of Senior Management (male or female)
Member-III Representative of Staff Members (male or female)

Note:
The CMC may be included with one additional member from outside the organization if and when required by nature of conflict to be resolved.

 

5) Gender Committee (GC)
The main purpose of GC is to enhance gender sensitivity within interventions and mainstream gender at all levels in RWF. The committee has to support RWF in creation of a gender sensitive and gender friendly environment and strive for enhancing gender equity. The committee is tasked to review RWF systems, policies and interventions with gender lens in a broader perspective and identify all minor and major gender related gaps within RWF and suggest improvements.

The GC is led by itsFocal Person and usually has following structure with at least one female member:

Member-I Representative of HR Department (male or female)
Member-II Representative of Senior Management (male or female)
Member-III Board Member / Representative of Civil Society / Govt. (male or female)

 

6) Procurement Committee (PC)
The main purpose of PC is to involve and approve the procurement of goods and services within RWF. The PC has been formed as the compliance to the Procurement Policy of RWF which requires the formation of Procurement Committee.

The PC is led by its Chairperson and usually has following structure:

Member-I Representative of Procurement / Admin Department (male or female)
Member-II Representative of Program Department (male or female)
Member-III Representative of Finance Department (male or female)
Member-IV Representative of MEAL Department (male or female)

Note:
In addition to the above-mentioned members; the PC may be included with one additional member from the partner / donor organization in case of project related heavy procurements.

 

7) Security Committee (SC)
The main function of SC is to keep an eye on changing and emerging day to day security and law and order situations within RWF intervention and presence areas and to issue timely alerts and notifications to avoid staff mobility in security risk areas.

The SC is led by itsFocal Person and usually has following structure with at least one female member:

Member-I Representative of Senior Management (male or female)
Member-II Representative of HR Department (male or female)
Member-III Representative of Admin & LogDepartment (male or female)